The peace of mind you deserve
At Mindful Notary, our processes and procedures comply with the industry standards. We have a strong comprehension of the meaning of serving legal documents.
Mindful Notary provides a full range of Notary and Commissioner of Oaths services to fit your life.
About the founder
Christelle Sophia Tékou Mate always wanted to work in law. She graduated from Collège la Cité in Paralegal studies. She earned her Licentiate in Law (LL.L.) and Juris Doctor (J.D.) degrees at the University of Ottawa, Law School. After graduating, she decided to complete the Law Practice Program (LPP) at Ryerson University and her internship at OMERS Corporation in Toronto.
She spent years providing Pro Bono legal support to help the less fortunate with unmet legal needs and worked to identify the important issues faced by self-represented litigants.
Christelle is bilingual (French and English) and a member of the Law Society of Ontario, Ontario Bar Association, Canadian Association of Black Lawyers and Canadian Bar Association.
Our combination of reliable and professional services at reasonable rates
Certified true copies
Consent to travel documents
U.S. and Foreign Documents
Statutory Declaration of Marital Status
Statutory Declaration of Common Law Union
Statutory Declaration for the Purpose of Entry into Canada for Extended Family Members (IMM0006E Form)
Transfer of Vehicle ownership
Statutory Declaration in Lieu of Guarantor (for Passport applications)
Custom Declarations & Affidavits
Notarize your documents
Fair pricing available
All documents except Will, Power of Attorney, or Separation Agreement
$30 / Document
Each additional Notarized Document up to 10 – 20.00$
All documents included Will, Power of Attorney, or Separation Agreement
$50 / Document
Each additional Notarized Document up to 10 – $25.00
IMPORTANT Please do not sign your document before coming in for your appointement
You must sign in the physical presence of the Notary Public or Commissioner of Oaths.
To serve you better, please be prepared to provide Government-issued photo ID before having your document notarized.
More than 10 documents – Please contact me
Frequently Asked Questions
What is a Notary Public
A Notary Public, or Notary is a person who has been granted power by the Attorney General’s Office to witness signatures and verify identification. The Notary has all the powers of a commissioner for taking affidavits and can verify that signatures, marks and copies of documents are true or genuine. Notaries are regulated under the Notaries Act.
Notarization is a system to prevent fraud and notary publics are front line officers in that battle. Notarization serves three purposes:
1. To ensure the person signing a document is properly identified
2. To ensure the intended person signs the document under their own free will
3. And, to ensure the transaction can be independently verified after the fact
Every lawyer and paralegal in Ontario is also automatically a commissioner for taking affidavits.
What is a commissionner
A Commissioner for taking oaths and affidavits, or Commissioner is a person who is entitled to take affidavits and administer oaths, declarations, and affirmations in accordance with the Commissioners for Taking Affidavits Act. Notaries are also considered to be commissioners, as taking declarations and affidavits is a part of the powers they hold as well.
What type of Identification do you accept
We ask that you provide a valid (not expired) government issued ID, such as driver’s license, passport, Canadian Citizenship or Permanent Resident card, or Ontario photo card. For more options of types of valid ID, please see List 1 on the Government of Ontario website
We do not accept Ontario Health card* We respect your privacy because of that Ontario Health card can never be used as a valid ID. Medical information is private and Ontario Health card is meant to be exclusively for access to the medical health system in Ontario.
Can we notarize a document already signed
In most cases, but not always, a notary has to witness a person signing the document. To know whether a notary has to witness a signature, you must first understand two types of notarial acts. Those are:
An acknowledgment is a person’s declaration that they have signed the contract of their own free will. Since the individual is acknowledging their signature, they could have signed the document some time ago. As long as the person confirms the signature belongs to them, the notarial act can continue.
An Oath requires that a person swears that the statement from the document is true and signs it as the acceptance of that statement. THE EXECUTION OF THE JURAT (OATH), INCLUDING THE SIGNING, REQUIRES A NOTARY’S PRESENCE.
TO AVOID ANY CONFUSION, WE HIGLY ADVISE CLIENTS NOT TO SIGN THE DOCUMENT BEFORE MEETING THE NOTARY.
Most common documents
Certified true copies
A certified copy is a copy (often a photocopy) of a primary document that has an endorsement or certificate that it is a true copy. It does not certify that the primary document is genuine, only that it is a true copy.
An affidavit is a document containing statements that are verified by the swearing of an oath or by an affirmation. Evidence in Family Court is generally submitted through an affidavit.
A statutory declaration is a written declaration used to assert the truth of any fact or facts or of any account in writing. A statutory declaration is similar to an affidavit except that it is usually used outside of court settings.
Consent to travel document
It is recommended that children carry a consent letter if they are travelling abroad with only one parent/guardian, with friends or relatives, alone, or with a group such as a school trip. A consent letter can simplify travel for children, as it may be requested by immigration authorities when entering or leaving a foreign country or by Canadian officials when re-entering Canada. The letter demonstrates that children have permission to travel abroad from the parent or guardian who is not accompanying them.
The Government of Canada has templates you can use to draft your own consent letter for children travelling abroad which you can then get notarized.
Notarizing invitation letter
Whether you wish to invite your parents to witness you graduate, or invite your brother or sister to spend some time in Canada on vacation, our notaries can assist you. Occasionally, when applying for a travel visa, a Canadian immigration official will require the person you are inviting to provide a travel letter from you setting out certain pieces of information to prove the purpose of their trip. Once the letter is written and notarized, you will need to mail the letter to the person you are inviting so they can present it to the Canadian Embassy/Consulate in their country. you can read about the information required for the invitation letter here and you can download a template at the bottom of this article.
Ready to notarize your documents?
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We offer a combination of reliable and professional services at reasonable rates